GUIDE: How to register at OVAP for DepEd Senior High School Voucher Program

MANILA, Philippines – The Department of Education (DepEd) said all applications for the Senior High School Voucher Program (SHS VP) for School Year (SY) 2020–2021 will be processed through online. Here is the step-by-step guide on how to register via the Online Voucher Application Portal (OVAP).

DepEd assured that SHS VP, a financial assistance to qualified Grade 10 completers who want to pursue their desired SHS education in private schools, state universities and colleges (SUCs), and local universities and colleges (LUCs), will continue despite the COVID-19 pandemic.

As the opening of classes was already set on August 24, the education department will start accepting applications for the Voucher Program on June 29 (Monday) while deadline of submission is on July 24, 2020 (Friday).

June 29 Update: The Online Voucher Application Portal (OVAP) will open at 12:00 noon today.

RELATED STORIES

• DepEd releases school calendar for SY 2020-2021
• DepEd remote, online enrollment step-by-step guide, form for SY 2020-2021

READ:Check out SHS VP eligibility and qualifications here.

The Private Education Assistance Committee (PEAC) has been contracted by DepEd to manage the SHS VP.

VOUCHER APPLICATION PROCEDURES

DepEd said all applications shall be coursed through PEAC National Secretariat via the Online Voucher Application Portal (OVAP) at https://ovap.peac.org.ph/.

NOTE: Voucher Applicants (VAs) are highly discouraged from submitting multiple applications.

Online Application guide

1. Access OVAP at https://ovap.peac.org.ph. Follow the instructions to create an OVAP account. VAs must use a working email address they have access to.

NOTE: An account is not yet an application.

2. Wait for a confirmation email that shall be sent to the VA’s email address. Upon receipt of the confirmation email, click on the link provided to access the OVAP as a registered user.

3. Complete the electronic Voucher Application Form (VAF-1). VAs may do this in parts but must ensure changes are saved by section.

4. Scan or take a picture and upload the following required documents in the OVAP:

a. Recent 2x2 colored ID photo

b. Proof of financial means (refer to expected submission per scenario and required document as proof of financial means table below) of both parents or guardian/s, and the other person/s helping send the VA to school, if any

c. Signed Parent Consent Form for VAs below 18 years old at the time of the submission of the application

d. Certificate of Financial Assistance received from the JHS, if applicable

NOTE: Due to foreseen difficulty in securing documents as a result of the implementation of measures for the management of COVID-19, applications with no/incomplete supporting documents will still be processed. The deadline for submission of supporting documents is October 30, 2020.

5. Check the result of application thru OVAP. VAs with successful applications become eligible for the voucher and shall be called Qualified Voucher Applicants (QVAs).

6. Download the QVA Certificate from OVAP. The QVA Certificate is required for voucher redemption. QVAs shall submit their QVA Certificate to the SHS they decide to enroll at as proof that they are entitled to the voucher.

NOTE: Only QVAs who have submitted the required supporting documents will be able to download the QVA Certificate. Failure to submit the required supporting documents by October 30, 2020, or submission of documents that fail to support information declared in the VAF-1 is grounds for disqualification/exclusion of the QVA and revocation of the voucher.

7. VAs who will submit supporting documents after July 17 are advised to check OVAP one (1) week after submitting their supporting documents for feedback on their submission. VAs whose submission successfully passes validation shall be able to download their QVA Certificate.

Expected submission per scenario

Scenario	Expected Submission
VA lives with/is supported through school by both parents	Required documents for both parents
VA’s parents are separated, but is supported through school by both parents	Required documents for both parents
VA has one deceased parent, lives with/is supported through school by living parent	a. Required document only for solo parent b. Solo Parent I.D. of living parent OR Death Certificate for deceased parent OR Notarized Affidavit* stating that solo parent is a widow/widower
VA’s parents are separated, lives with/is supported through school by only one parent	a. Required document only for solo parent b. Solo Parent I.D. of solo parent OR Notarized Affidavit* stating that solo parent is separated (whether legally or not)
VA has a single/solo parent	a. Required document only for solo parent b. Solo Parent I.D. of solo parent OR Notarized Affidavit* stating that parent is a single/solo parent
VA lives with/is supported through school by one parent and one guardian	Required documents for both the parent and the guardian
VA lives with/is supported through school by a guardian/s	Required documents for the guardian/s
VA is supported through school by a person/s other than the parent/s or guardian/s	Required documents for the person/s helping send the VA to school

NOTE: *A template for the Affidavit to be notarized and submitted

Based on the scenarios above, the following table provides the required document as proof of financial means.

If the concerned person is:	Required document	Where to obtain document if not readily available
Employed in the Philippines (including self-employed)	Latest Annual Income Tax   Return OR	Bureau of Internal Revenue
	Certificate of Employment*	Employer
Employed abroad	Certificate of Employment*	Employer or recruitment agency
Unemployed but with other sources of income	Affidavit of Source of Income stating average monthly earnings/support** received	Notary Public
Unemployed and without income	Certificate of Non-filing of Income Tax Return OR	Bureau of Internal Revenue
	Certificate of Unemployment***	Mayor’s office OR Barangay office

*The Certificate of Employment should state the person’s occupation and gross monthly income, which refers to the gross monthly wages or salaries before taxes and other deductions. It includes basic pay, overtime pay, commissions, tips, allowances, and one- twelfth of annual bonuses.

**Average monthly earnings refer to earnings from sources of income such as business, trade, profession, investments, and/or pensions.

***A template for the Certificate of Unemployment is attached here.

SCHEDULE OF IMPLEMENTATION

VAs are advised to be mindful of significant dates in the SHS VP as shown in the schedule below:

Schedule	Process
June 29, 2020	Start of voucher application period
July 22, 2020	Deadline for creation of accounts on OVAP
July 24, 2020	Deadline for submission of applications on   OVAP
August 14, 2020	Posting of application results on OVAP and   Start of voucher redemption
October 30, 2020	Deadline for uploading of   required supporting documents and voucher redemption

Here's PDF copy of DepEd guidelines for Senior High School Voucher Program for School Year 2020-2021:

Do s2020 016 Deped VP by TheSummitExpress

UPDATES AND CLARIFICATIONS

It is the responsibility of the voucher applicant (VA) to ensure that his or her application is complete and correct, and that it is received on or before the deadline. It is likewise the responsibility of the VA to track the status of the application. VAs may check the status of their application by accessing their account on OVAP.

For any inquiries on the application process and/or your application, you may email the PEAC National Secretariat at shs.vms@peac.org.ph.

— The Summit Express