MANILA, Philippines – The Department of Education (DepEd) recently released an order updating the policies and guidelines on overtime pay and services, effective starting May 1, 2019.
Dated April 10, 2019, DO 005, s. 2019 was released as an order to amend DepEd Order No. 30, s. 2016 or the “Policies and Guidelines on Overtime Services and Payment in the Department of Education.”
According to the DO, the following amendments were made in order to streamline the process of the grant of authority to render overtime services:
The request for authority shall include the following:
The DepEd Order No. 30, s. 2016 or the “Policies and Guidelines on Overtime Services and Payment in the Department of Education” is in accordance to Civil Service Commission (CSC) and Department of Budget and Management (DBM) Joint Circular No. 1, s. 2015 dated November 25, 2015 entitled “Policies and Guidelines on Overtime Services and Overtime Pay for Government Employees.”
As per DepEd's policy, the following activities are allowed to claim for overtime services with pay:
Procedure
Overtime services shall include:
Those rendered beyond eight (8) hours during regular work days subject to the applicable rules on flexible working hour scheme being adopted by the Department. The OT services to be rendered by an employee for regular work days in excess of his/her eight-hour work schedule shall be at least two (2) hours and shall be until 9:00 p.m. only except in the case of duly authorized overnight OT service and of services rendered by drivers; and
Those rendered during Saturdays, Sundays and holidays or non-working days to start at 8:00 a.m. to 5:00 p.m.
Rendering overnight OT services shall be resorted to only when extremely necessary. No employee shall be allowed to render overnight service for more than two (2) consecutive nights, for health reasons and to ensure employee productivity.
The Heads of Offices/Chiefs of Division shall be primarily responsible for the day to day operations of their respective offices; hence, they may allow or disallow their immediate staff to render such OT services with pay during regular working days, Saturdays, Sundays, holidays and non-working days, depending on the nature and urgency of the work to be done.
To ensure that employees are rendering OT services because of urgent or additional work, and not to compensate absences, tardiness or undertime, an employee shall not be allowed to render OT services with pay if he or she has reported late/tardy on regular work days. In this case, an employee may render OT services but he/she will not be compensated for such services either through monetary pay or CTO.
Claims for payment of OT services rendered shall be supported by the duly approved Request for Authority to Render OT Services, Daily Time Records and Monthly Individual Accomplishment Report for the actual work done during OT.
— Sally, The Summit Express
Dated April 10, 2019, DO 005, s. 2019 was released as an order to amend DepEd Order No. 30, s. 2016 or the “Policies and Guidelines on Overtime Services and Payment in the Department of Education.”
According to the DO, the following amendments were made in order to streamline the process of the grant of authority to render overtime services:
- Section D., Item No. 5 shall read as: "Heads of Bureaus/ Offices shall secure authority to render OT services on a monthly basis from the Undersecretary / Assistant Secretary concerned in the case of the Central Office, and by the Division Chiefs from their Regional Director or Schools Division Superintendent in the case of Regional Office or Schools Division Office.."
- Section D. , Item No. 6 shall read as: "OT services shall be rendered only after the request for authority to render OT services has been approved by the Undersecretary/ Assistant Secretary concerned, in the case of the Central Office, by the Regional Director for the Regional Office and by the Schools Division Superintendent for the Schools Division Office
- Request for authority to render OT services shall be approved by the highest official overseeing the organizational unit/s.
- All other provisions stated in DepEd Order No. 30, s. 2016 shall remain in effect.
- This Order takes effect on May 01, 2019.
The request for authority shall include the following:
- Purpose for rendering OT services
- List of Employees to include the names, positions and assigned tasks
- Justification on the necessity of OT services
The DepEd Order No. 30, s. 2016 or the “Policies and Guidelines on Overtime Services and Payment in the Department of Education” is in accordance to Civil Service Commission (CSC) and Department of Budget and Management (DBM) Joint Circular No. 1, s. 2015 dated November 25, 2015 entitled “Policies and Guidelines on Overtime Services and Overtime Pay for Government Employees.”
As per DepEd's policy, the following activities are allowed to claim for overtime services with pay:
- Implementation of special or priority programs and projects embodied in Presidential directives with specific dates of completion;
- Completion of projects with set deadlines when due to unforeseen events, the deadline cannot be met without resorting to OT work;
- Relief, rehabilitation, reconstruction and other related work or services during calamities and disasters;
- Essential public services during emergency or critical situations that would require immediate or quick response;
- Seasonal work, such as, but not limited to, budget preparation and rendition of annual reports, to meet scheduled deadlines;
- Preparation of special/financial/accountability reports required by oversight agencies like the Congress of the Philippines, Office of the President, Commission on Audit, Department of Budget and Management, and National Economic and Development Authority;
- Services rendered by drivers and other immediate staff of top officials when required to keep the same working hours as their superiors;
- Such other activities as are needed to meet performance targets or deliver services to the public as may be determined by the agency head.
Procedure
Overtime services shall include:
Those rendered beyond eight (8) hours during regular work days subject to the applicable rules on flexible working hour scheme being adopted by the Department. The OT services to be rendered by an employee for regular work days in excess of his/her eight-hour work schedule shall be at least two (2) hours and shall be until 9:00 p.m. only except in the case of duly authorized overnight OT service and of services rendered by drivers; and
Those rendered during Saturdays, Sundays and holidays or non-working days to start at 8:00 a.m. to 5:00 p.m.
Rendering overnight OT services shall be resorted to only when extremely necessary. No employee shall be allowed to render overnight service for more than two (2) consecutive nights, for health reasons and to ensure employee productivity.
The Heads of Offices/Chiefs of Division shall be primarily responsible for the day to day operations of their respective offices; hence, they may allow or disallow their immediate staff to render such OT services with pay during regular working days, Saturdays, Sundays, holidays and non-working days, depending on the nature and urgency of the work to be done.
To ensure that employees are rendering OT services because of urgent or additional work, and not to compensate absences, tardiness or undertime, an employee shall not be allowed to render OT services with pay if he or she has reported late/tardy on regular work days. In this case, an employee may render OT services but he/she will not be compensated for such services either through monetary pay or CTO.
Claims for payment of OT services rendered shall be supported by the duly approved Request for Authority to Render OT Services, Daily Time Records and Monthly Individual Accomplishment Report for the actual work done during OT.
— Sally, The Summit Express
